Chicken Meal Fundraiser- April 23rd

We have agreement from all parties to go ahead to raise money for High Adventure and Outdoor activities, by holding a Chicken Dinner fundraiser on April 23

Lots of work is needed before this time though. We will need all families to help the troop make this a success.

The decision has been made to only pre-sell tickets for this event, and we will even have some online sales through Eventbrite . By pre selling it gives us a clear goal of what we have to do on the day.  I believe we may have a few meals for sale on the day , but very limited in qty.

Expectations We would like all scouts to sell at least 10 tickets, and as each family should buy 3-5 for themselves , this should not be a difficult goal at all. With 25 Scouts , that is 80% of our goal of 300 meals. Our stretch is 400 meals and a max cutoff will be 500 , as we feel this is our capacity.
We will need to make bulk Potato salad, and Bulk Sauce too, and this will need all the families to help us.

We now have a new Facebook page for friends and Family to follow us and we will also use to drive some fundraising : https://www.facebook.com/groups/476382029236814/
This is public so please share with all your friends and family .

What does a meal consist of ???  
Half chicken ,  scoop of potato salad, and two dinner rolls - all for $8
We can also sell sauce in bottles for an additional $2.50

The Church will allow the selling of tickets and also putting up a banner to advertise the fundraiser so we can reach the bigger community with this fundraiser. We will embrace the future by selling tickets after Church and accept Credit Cards too.

Work to be done :
Creation of tickets
Advertising and setup of Eventbrite for online sales
Purchasing of supplies - Meal boxes, Sauce bottles, Bread rolls,
Cooking and making Potato salad
Making of sauce
Purchase of Chicken from Hopkins Poultry (they will deliver on the morning)
Building of new cooker (Drum is sourced and Rick will lead)


This is our long term goal :
Local scout troop have been doing this for over 30 years, they did 2600 half chicken meals this last November ,  and raised a substantial $$ amount for their troop

BUT 

This is where we will start , with maybe 3 or 4 cookers like this one , with the ability to cook about 120-160  portions at any one time (across the 4 cookers), with a cooking time of 90-120 minutes in open cooking or 60 minutes with a closed lid system. This cooker can cook about 50 pieces at a time
 

I'm a great believer in using real charcoal and brickets , because of the superior flavor it gives to the chicken.

On the outbound side ,
             we will need help:
             putting the meals together after the chicken is cooked,
             manning the pickup lines
             and we will also do drive through pickup. 
Obviously the Scouts will help manning the fires, moving cooked chicken into where the meals will be prepared and the biggest task , the clean up afterwards.

The aim is to start cooking early Saturday morning, with first pickups starting at 10 or 11 am with a 4 hour window.
We suggested that the ticket stub would define first or second pick up ie 11am till 1pm and 1pm till 3pm


A small sub committee will meet this Friday after work 5:30pm at a local place on New Garden rd
Please contact Rick if you would like to be part of this effort.